Policy-Legal Coordinator

This is a CUPE LOCAL 50 position
Monday-Friday, 35 hrs/week
$50.07/hour (pay grade 17)

VICTORIA POLICE DEPARTMENT 

JOB VACANCY NOTICE

Internal / External

Date of Issue: October 6, 2021

Closing Date: October 20, 2021

Competition Number:                       P14-21

Position Title:                                      Policy / Legal Coordinator Executive Services

Number of Positions:                        One

Duration:                                             Regular full-time

ALL SUBMISSIONS MUST be received by 4:30 p.m. on the above closing date and must be complete, including all qualifications and experience relevant to this position. Please quote the competition number on your submission.

To apply please forward your submission electronically to: civilianrecruiting@vicpd.ca.

Department / Division / Section:

  • Police / Administration / Executive Services

Position Function:

  • Under the direction of the Officer in Charge of Executive Services, the Policy / Legal Coordinator has the responsibility of creating and updating policy in the Victoria Police Department and managing policy delivery and review to members of the Department. This position also coordinates and provides legal support to the Professional Standards Section within Executive Services.

Key Duties:

  • Conducts quantitative and qualitative research to create, update and maintain departmental policies and procedures, ensuring compliance with various legislated regulations.
  • Supports sections within the Department by providing research and policy assistance. Manages the Department’s internal policy platform to ensure that new policies are reviewed by members in a timely fashion. Conducts policy research in response to coroner’s inquests, public inquiries and judicial reviews.
  • Provides confidential legal support to the Professional Standards Section by coordinating investigations on public trust, internal discipline, service and policy matters; managing correspondence such as notices of complaints, date extensions and supporting evidentiary materials; preparing legal research as required.
  • Coordinates support for the Professional Standards Section including building hyperlinks on investigative reports, conducting legal research, scheduling and supporting discipline proceedings, and managing forms and deadlines for discipline proceedings under the Police Act.
  • Develops and maintains a network of contacts with other police services and governmental bodies.
  • Perform related duties where qualified.

Independence:

  • Work is performed according to established procedures, professional best practices and codes of ethics or conduct.
  • Work is assigned by supervisor and designated staff and is reviewed upon completion.
  • Problems involving deviations from standard procedures are solved by employee and/or discussed with supervisor.

Working Conditions: Physical Effort:

  • Sit with arms unsupported while keyboarding and moussing. (frequent)

Mental Effort:

  • Long periods of intense concentration while conducting research and analysis. (often)
  • Meet multiple deadlines. (often)
  • Deal with constant interruptions. (often)

Visual/Auditory Effort:

  • Focus on a variety of source data and computer screens. (frequent)

Work Environment:

  • Office.

Key Skills and Abilities:

  • Ability to perform detailed research and analytical tasks, synthesize complex information and make recommendations on policy issues that may influence the organization’s direction.
  • Ability to effectively communicate and express ideas and findings both orally and in writing.
  • Ability to work in a collaborative environment, displaying excellent interpersonal skills, enabling good working relationships to be maintained with internal contacts, peers, team members and various external partners, including other police agencies.
  • Ability to maintain strict confidentiality related to job duties, exercise sound judgment in a fast-paced work environment while managing multiple tasks.
  • Ability to performs duties with a high degree of accuracy, timeliness and efficiency.
  • Ability to apply and interpret legislation and case law affecting departmental policies and procedures.
  • Demonstrated knowledge of the Criminal Justice System and its’ components as related to the work performed would be an asset.

Qualifications:
Formal Education, Training and Occupational Certification:

  • Certified Paralegal, Law Degree, or Master’s Degree in the Social Sciences, Criminal Justice, Business Administration, Public Administration or a relevant program of study with an emphasis on policy research, development, and managment.
  • Previous experience as a policy analyst is preferred.
  • Considerable knowledge of research, statistical and analytical principles, practices, procedures, methods and techniques.
  • Proficient in the use of all Microsoft Office applications and extensive knowledge of computer databases, including experience with complex database management applications.

Experience:

  • Minimum of 4 years of related experience or a combination of education and experience.

Other:

  • Required to obtain enhanced security and criminal record clearance.
  • Required to sign attestation of confidentiality.
  • May be requested to substitute in a more senior position.

Job Description: 4381 – “under review”